CORRECTION SHEET FORM AND INSTRUCTIONS
The Correction Sheet is to be used when the information that has been exported to payroll is NOT correct and needs to be changed before the payroll processes. These corrections could include a change in rate, a change in hours, a change to the earn type, or a deletion of a total line. These corrections need to be at the payroll office no later than 4:00 pm on Friday. The best way to use this form is to save it in an Excel spreadsheet. Follow the instructions to fill out the form, attach to an email, send to an authorized signer, and have them forward the attachment to payroll, using the following email address: payadj@ctlr.msu.edu.
The Correction Form is an Excel Spreadsheet. Choose SAVE from the File Download dialog box. This will allow file to be saved to your computer. Or OPEN and File/Save As to save file to your computer.
The form needs to be completed as indicated for each of the individual fields:
- Write in the pay date and pay end date.
- Leave the sequence number column blank.
- Type C for Correction or D for Deletion.
- Type in the Employee name and last three digits of social security number.
- Type in the student number for student employees or the job class code for labor employees.
- Type in the Earn type as submitted.
- Type in the hours as submitted.
- Type in the hours that should have been submitted. Type in “0” to delete the transaction.
- Type in the rate of pay as submitted.
- Type in the rate of pay that should have been submitted. Type in “0” to delete the transaction.
- Type in the account number as submitted.
- Type in the department number associated with the account number.
- Type in comments if needed.
- Add up each column of hours and rate of pay.
- Type in the name of the Preparer and of the Authorized signer, along with the date and phone number.
- Email to Authorized signer. Authorized signer then forwards email to Payroll at payadj@ctlr.msu.edu.