Michigan State University
Controller's Office

Administration Bldg
426 Auditorium Rd, Rm 305
East Lansing, MI 48824
517 355-5020

Manual of Business Procedures
Table of Contents

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Modified Date Policy Owner Section Number Section Description
August 2014
Fiscal Misconduct Reporting Guidelines
March 2016 Office of the Controller
Section 1
Fiscal Officer Responsibility: Accounts and Transactions
December 2012
Section 3
Gramm-Leach-Bliley Act
March 2015
Section 5
Accounts, Account Requests, and Sub-funds
January 2011
Section 10
Accounts Receivable
August 2014
Section 11
Bankruptcy Procedures
December 2010
Section 12
Budget Reallocations
December 2010
Section 14
Returned Checks/ACH Payments
January 2017
Section 15
Cash Handling, Deposits, and Incoming Electronic Funds
June 2008
Section 16
Check Cashing
January 2017
Section 17
Acceptance of Payment Cards (Credit and Debit) and e-Commerce
September 2014
Section 18
Bank Accounts and Credit Cards
December 2010
Section 19
Equipment Depreciation Policy for Revolving Accounts
November 2016
Section 20
Object Codes
November 2016
Section 23
Fellowship and Traineeship Appointments
December 2010
Section 25
Field Trips
November 2010
Section 30
Faculty/Staff/Student Identification Cards
October 2015
Section 35
Office of Risk Management and Insurance
Section 35
RMI: Frequently Asked Questions about Medical Professional Liability Insurance
December 2010
Section 40
Financial Processing Transactions
February 2016
Section 41
Service Billing Transaction
Section 43
Lost, Stolen or Destroyed Checks
April 2015
Section 44
Issuing Gifts, Gift Cards, and Prizes
November 2016
Section 45
Food and Beverage, Lodging
July 2014
Section 46
Food and Lodging Purchased on Campus Charged to University Accounts
August 2012
Section 47
Membership Dues, Sponsorships and Donations
December 2010
Section 48
Flower Purchase Guidelines
January 2017
Section 49
Raffle Policy
April 2016
Section 50
Sales and Use Tax
February 2017
Section 53
Moving Expenses
November 2016
Section 55
Payroll Department
July 2013
Section 56
Manual Payroll Disbursement
July 2013
Section 57
Short-Term Advance for Living Expenses
August 2012
Section 60
Cash Advances: Operational and Event
September 2016
Section 61
Cash Advances: Travel and Research Participants
November 2016
Section 70
Travel Regulations
January 2016
Section 70
Travel Reimbursement Chart
August 2013
Section 71
Honoraria, Speaker Fee and Performer Payments
October 2011
Section 74
Invoice Processing System
March 2017
Section 75
Disbursement Vouchers
September 2015
Section 76
Independent Contractors for U.S. Citizens and Resident Aliens
February 2015
Section 77
Nonresident Alien (NRA) Independent Contractors and NRA Recipients of Honoraria, Rents, Royalties and Awards
December 2010
Section 78
Mobile Communications Used Exclusively for Business Purposes: Expense Procedure Guidelines
December 2010
Section 79
Mobile Communications Used for Both Business and Personal Purposes: Expense Procedure Guidelines
December 2010
Section 80
Residential Internet Connectivity Used for Both Business and Personal Purposes: Expense Procedure Guidelines
June 2003
Section 200
FPSM Policies and Procedures Resource Guide
August 2008
Section 201
Alterations and Improvements of Facilities
January 2015
Section 202
Interior Design Services
Section 210
Information Technology Services Department
December 2010
Section 215
Food Stores
January 2014
Section 220
University Stores
September 2016
Section 222
MSU Surplus Store
April 2016
Section 224
Capital Asset Management
Section 225
Keys and Lock Service
November 2015
Section 226
Card Access and Enhanced Security for University Areas
July 2012
Section 230
Campus Animal Resources
Section 245
Vehicle and Transportation Services
February 2017 Office of the General Counsel
Section 250
Service of Legal Papers
Section 260
Infrastructure Planning and Facilities
Section 265
Instructional Media Center
December 2015 University Services Purchasing
Section 270
Purchasing Department
May 2012
Section 271
Purchasing Card
January 2015
Section 280
Telephone Service, Directory Information and Telephone Charges
January 2016
Section 290
Communications and Brand Strategy
November 2016
Section 315
Sponsored Projects, Fee-for-Service, and Gifts
April 2012
Section 320
Lease, Lease-Purchase and Installment Purchase Agreements
January 2016
Section 323
Real Estate Leases
March 2014 University Services Mail Services
Section 325
U.S. Mail and Postage Charges
Section 335
Archives and Historical Collections