Type of Expenditure | Reimbursement Rate | Receipt Requirement | |
---|---|---|---|
A. Conference Fee | Actual | Itemized Receipt &
Conference Schedule or Agenda |
|
B. Ground Transportation | |||
1. Private Car | Current Mileage Rate: | ||
2019 | 58 cents/mile | Up to $500 | |
2018 | 54 cents/mile | Up to $500 | |
2017 | 53 cents/mile | Up to $500 | |
2. Rental Vehicles | Actual up to Standard Size Car | Itemized Receipt | |
3. Gasoline for Rental Vehicles | Actual | Itemized Receipt | |
4. Taxi/Limo | Reasonable/Customary | Receipt > $75 | |
5. Bus/Coach | Actual | Receipt > $75 | |
6. Parking | Actual | Receipt > $25 | |
C. Airfare/Rail | |||
1. Airfare/Rail | Coach or Economy Class | Itemized Receipt | |
2. Premium Seating | Reasonable/Customary When Approved | Itemized Receipt | |
3. Baggage Fees | Actual up to 2 bags | Receipt > $30 | |
D. Lodging | |||
1. Continental U.S. (CONUS) | Best Available Rate | Itemized Receipt | |
2. Outside Continental U.S. (OCONUS) | Up to Published Maximum | ||
3. Foreign | Up to Published Maximum | ||
4. Internet | Reasonable/Customary | Receipt > $25 | |
5. Parking | Reasonable/Customary | Receipt > $25 | |
E. Meals | |||
1.
CONUS ![]() |
Meal and Incidental Per Diem (M&IE) | None | |
2.
OCONUS ![]() |
|||
3.
Foreign ![]() |
|||
4. Foreign & OCONUS M&IE Allocations | |||
F. Hosting | |||
1. Suite, Meeting Space, Conference Room | Actual | Itemized receipt, business purpose, list of attendees & their affiliation | |
2. Audio Visual, Technology | Actual | ||
3. Meals | Actual | ||
4. Alcohol | Actual (w/pre-approved account number) | ||
G. Passport and Visas | Reasonable/Customary | Itemized Receipt | |
H. Foreign Currency Conversion | |||
Oanda Travel Exchange Rate = Typical Cash Rate + 4% |
Currency Conversion Table ![]() |
||
In Country Conversion | Itemized Receipt | ||
Credit Card Statement Conversion | Itemized Credit Card Statement showing foreign transactions & transaction fees |