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Travel at State
MSU Travel Reimbursement Chart
(At a Glance)
Effective through 06/30/2019
| Type of Expenditure | Reimbursement Rate | Receipt Requirement | |
|---|---|---|---|
| A. Conference Fee | Actual | Itemized Receipt &
Conference Schedule or Agenda |
|
| B. Ground Transportation | |||
| 1. Private Car | Current Mileage Rate: | ||
| 2019 | 58 cents/mile | Up to $500 | |
| 2018 | 54 cents/mile | Up to $500 | |
| 2017 | 53 cents/mile | Up to $500 | |
| 2. Rental Vehicles | Actual up to Standard Size Car | Itemized Receipt | |
| 3. Gasoline for Rental Vehicles | Actual | Itemized Receipt | |
| 4. Taxi/Limo | Reasonable/Customary | Receipt > $75 | |
| 5. Bus/Coach | Actual | Receipt > $75 | |
| 6. Parking | Actual | Receipt > $25 | |
| C. Airfare/Rail | |||
| 1. Airfare/Rail | Coach or Economy Class | Itemized Receipt | |
| 2. Premium Seating | Reasonable/Customary When Approved | Itemized Receipt | |
| 3. Baggage Fees | Actual up to 2 bags | Receipt > $30 | |
| D. Lodging | |||
| 1. Continental U.S. (CONUS) | Best Available Rate | Itemized Receipt | |
| 2. Outside Continental U.S. (OCONUS) | Up to Published Maximum | ||
| 3. Foreign | Up to Published Maximum | ||
| 4. Internet | Reasonable/Customary | Receipt > $25 | |
| 5. Parking | Reasonable/Customary | Receipt > $25 | |
| E. Meals | |||
1.
CONUS  |
Meal and Incidental Per Diem (M&IE) | None | |
| 2.
OCONUS |
|||
| 3.
Foreign |
|||
| 4. Foreign & OCONUS M&IE Allocations | |||
| F. Hosting | |||
| 1. Suite, Meeting Space, Conference Room | Actual | Itemized receipt, business purpose, list of attendees & their affiliation | |
| 2. Audio Visual, Technology | Actual | ||
| 3. Meals | Actual | ||
| 4. Alcohol | Actual (w/pre-approved account number) | ||
| G. Passport and Visas | Reasonable/Customary | Itemized Receipt | |
| H. Foreign Currency Conversion | |||
| Oanda Travel Exchange Rate = Typical Cash Rate + 4% |
Currency Conversion Table |
||
| In Country Conversion | Itemized Receipt | ||
| Credit Card Statement Conversion | Itemized Credit Card Statement showing foreign transactions & transaction fees | ||
