Michigan State University

Maintains Fund Ledger system, chart of accounts and authorized signature file. Processes interdepartmental transactions, reviews all journal entries. Inputs data from Direct Payment, Reimbursement, Multiple Check, Travel, Food Stores, and Library Vouchers. Prepares and mails resulting payment checks. Monitors and facilitates the resolution of overdrawn accounts. Maintains accounting records.

Processes departmental deposits, payments for Student Receivables, Loans Receivable, Delinquent and Departmental Receivables and field trip deposits. Disburses refunds, travel advances, and petty cash advances. Cashes checks for faculty, staff and students, authorizes petty cash advances, sells U.S. postage stamps, processes and collects all returned checks/ACH for the University. Monitors daily incoming electronic fund transfers. Authorizes new bankcard merchants and reconciles the on-line tuition activity.

Provides administrative support for all Controller's Office operations including budgeting and human resource services. Coordinates and updates the University's Manual of Business Procedures, provides interpretation of business policies, acts as a resource for applicability of Sales and Use Tax, establishes and amends revolving accounts and University clearing and deposit accounts, resolves unidentified checks payable to Michigan State University. Participates in and supports University initiatives and special projects. Provides leadership in policy formation and interpretation.

Delinquent Receivables provides a collection service for both student and non-student delinquent accounts, via internal collection procedures within department guidelines, or by using the assistance of outside collection agencies. Monitors all bankruptcy claims filed on behalf of the University. Processes gifts to the Community Charitable Campaign from MSU employees and retirees. Departmental Receivables bills tuition and fees to international, domestic and military sponsors for students. Provides accounts receivable services for any campus department who requests accounts to be billed, processed, and collected.

Prepares and publishes the University's audited financial statements, files the University's Unrelated Business Income Tax Return, reconciles the University's bank accounts and prepares related daily cash reports, reconciles and monitors employee benefit expense and clearing accounts, prepares and maintains building and equipment accounting, produces plant cash and internal loan reports, develops and maintains the University's Administrative Fee function and prepares various periodic financial reports, cost accounting analysis, and other financial reviews as required by internal and external users.

Oversees daily activities of the University's operating cash pool including monitoring daily cash flows and available balances; reviewing performance of external investment managers and financial institutions; and maintaining effective banking practices and relations with the University's custody and disbursement banks as well as its debt service trustees. Manages debt agreements (internal loans and bonded debt). Supervises establishment and classification of new Plant Fund and Endowment accounts. Administers the University's Endowment spending policy, monitors state appropriations, facilitates new bond issuance's, and prepares investment income projections.

Performs billing and collection process for Federal Perkins and Health Profession Loan Programs and for long term institutional loans. Performs billing and collection for Short Term Loans authorized by the Office of Financial Aid for current Students. Conducts exit interviews with graduating or terminating borrowers and sets up repayment schedules. Processes deferment or cancellation forms and responds to correspondence and phone inquiries for the above loan programs. Assigns accounts to collection agencies and reports to the credit bureau as appropriate. Provides accounting function for FFELP School as lender program.